Zoom is a web conferencing solution that provides screen sharing, meetings, live chat, and a lot more.

[ Download/View these instructions as a PDF ]

Access Zoom

Joining a meeting in Zoom is very simple.

By Email

Most often, you will join a meeting by clicking on a link in an email sent to you by the meeting host – no account required. (See the URL in the red box below.)

Zoom email invitation

By Browser

You can also join a meeting from the browser, by entering the Meeting ID number at https://langara.zoom.us/join.

You can find the Meeting ID, the 7-digit number at the end of the URL, in the email invitation sent to you by the meeting host. (See the highlighted text below.)

Zoom Meeting ID highlighted


Host Your Own Meeting (Sign In)

You can log in to Zoom at https://langara.zoom.us, using your Langara Federated ID (e.g. jsmith00@langara.ca). Once you are signed in, you will have access to your account settings and be able to create meetings.

All Langara staff and students have a Basic Zoom account. Meetings created by Basic accounts are limited to 40 minutes. See https://langara.zoom.us for more information on creating and hosting meetings.

Launch the Program

After following one of the steps above to join the meeting, Zoom will attempt to start the meeting.

Zoom "Launching" window









If you have already installed Zoom on your computer, you will see a dialog box; click the “Open Zoom Meetings” button. (Skip to Join a Meeting.)

If the dialog box does not appear, you do not have Zoom installed on your computer. Click “download & run Zoom.”

Download Zoom

After you click “download & run Zoom,” you will see a “Save As” window appear. Click Save to download Zoom to your computer.

Once the download is complete, click on the downloaded installation file in your browser to run it.

At the end of the installation, Zoom will launch and invite you to join a meeting.

Join a Meeting

Once Zoom is installed, you will see a window inviting you to sign in or join a meeting.

Click “Join a Meeting.” Zoom will open.


The Zoom "Join a Meeting" window, with two buttons: "Join a Meeting" and "Sign In."








In the next window, enter your name (this is how your name will appear to other people in the meeting) and the Meeting ID, if applicable.

Zoom window reading "Please enter your meeting ID and name," followed by two text entry fields, "Meeting ID" and "Your Name." Below is a button reading Join.







Click “Join.”

If you have arrived to the meeting early, you may see the following window, asking you to wait until the host arrives.

A window titled: "Please wait for the host to start this meeting," followed by a line showing the start and end times of the meeting, and the meeting title. There follow two lines of text: a link to "Test Computer Audio," and a message reading "If you are the host, please login to start this meeting." The word "login" is a hyperlink.







When the host arrives, the meeting will start automatically. In the meantime, you may wish to test your computer audio.

Zoom Audio & Video

When you join a Zoom meeting for the first time, you will be asked how you want to join the meeting audio.

A window headed "Choose ONE of the audio conference options." A green button reading "Join Audio Conference by Computer," followed by a link reading "Test Computer Mic & Speakers." At the bottom, a checkbox with the text "Automatically join audio by computer when joining a meeting."








To join using computer audio, click “Join Audio Conference by Computer.” This option will use your default microphone and speakers.

If you are having trouble with your microphone or speakers, or aren’t sure whether they are set up, click “Test Computer Mic & Speakers.”

In the Test Computer Audio window, use the Test Speaker and Test Mic buttons to test your audio setup.

Test Speaker

Click the Test Speaker button. If your speakers are working correctly, you should hear a series of musical notes.

If you don’t hear anything, try switching speakers in the dropdown menu.

A window headed "Test Computer Audio." A blue button reading "Test Speaker," and to the right: an open dropdown menu listing all the audio output devices on the computer.







Note: For the best sound quality, headphones are strongly recommended.

Test Microphone

Click the Test Mic button and speak into your microphone. The button will change to show “Recording.” Click the button again to stop recording and play back your voice. The button will change again to show “Playing.”

A blue button reading "Recording," with a yellow context box reading "Please speak to your microphone." The arrow cursor is on the button. To the right, a closed dropdown menu listing the computer's default microphone, and below that, a sliding scrubber that controls the volume. Below that, a checkbox with the text "Automatically adjust microphone."




If you don’t hear anything when playing back, try switching microphones in the dropdown menu.

Test Video

You may also use a webcam in Zoom meetings, so that other people in the meeting can see you. In the Settings window, click Video to view a preview of your live image.

The upper left corner of a window headed "Settings," with three options: General, Audio and Video. Video is selected.





If you don’t see anything, try switching cameras in the dropdown menu.

When you are finished testing, click the X in the top right corner of the Settings window to close it.

Muting Audio & Video

You can mute your microphone or webcam at any time during a meeting. Just click on the appropriate buttons in the bottom left corner of the Zoom meeting window.

Note: If Screen Sharing is being used, you can access these same controls by hovering over the Screen Share tab at the top centre of the screen.

The bottom left corner of a window with two icons: Mute, with an image of a microphone, and Start Video, with an image of a video camera, which is crossed out with a red line, indicating that the video is inactive.




Screen Sharing

In Zoom, both the host and attendees (when granted permission by the host) can share their screen with the meeting. Just click the Share Screen button.

A button with a green rectangle and an arrow pointing upwards from its centre, and the text "Share Screen."



Select which window you want to share, or click “Desktop” to share everything on your screen.

A window headed "Select a window or an application that you want to share." In the window are a series of thumbnails depicting the various applications open on the computer, as well as a thumbnail labelled Desktop. The last two items in the top row are labelled Whiteboard and iPhone/iPad. Below the thumbnails are two checkboxes with the text "Share computer sound" and "Optimize for full screen video clip." At the bottom right corner is a blue button reading "Share Screen."












You can also select “Whiteboard” to create a whiteboard space where you and others in the meeting can interact.

A line of controls reading, from left to right, Select, Text, Draw, Spotlight, Eraser, Format, Undo, Redo, Clear, and Save, with a red X box to close the controls. Below the control bar someone has drawn a smiley face in red.







When you’ve made your selection, click the “Share Screen” button.

Note: If you are sharing audio or video content from your computer, make sure to tick the “share computer sound” and “Optimize for full screen video clip” boxes at the bottom of this window.

During Screen Share, the controls will move to the top of the screen. When you’re finished sharing, click the “Stop Share” button.

A control bar reading, from left to right, Unmute, Start Video, Manage Participants, Polls, New Share, Pause Share, Annotate, and More. Below is a green bar containing the meeting ID, and to the right of that is a red button reading "Stop Share."





In Zoom, you can chat with everyone in the meeting, or privately with specific user(s).

Click on Chat.

A button reading "Chat," with a white dialogue bubble.



Under the “To” dropdown, choose the recipients for your chat and type your message. Press Enter to send.

The word "To" next to a dropdown menu that currently reads "Everyone." Below that is the text that has been entered in the chat, reading "Hi there!" At the top right is a link that reads "More."



File Transfer

If enabled by the host, the Chat tool’s File Transfer feature allows you to share files directly with other people in your meeting.

Click on Chat.

A button reading "Chat," with a white dialogue bubble.



Under the “To” dropdown, choose the recipients for your file. Click the More link and select Send File.

The word "To" labelling a blue button reading "Everyone." Below that is text reading "Type message here..." To the right of both is an open dropdown menu labelled "More." In the menu are two items: "Send File" and "Save Chat."





Navigate to the file on your computer and click Open. The file will send automatically. A download link to the file will appear in your recipients’ chat windows.

To receive a transferred file, just click the link that appears in your Chat to download the file.

Using Zoom on Citrix

Zoom is installed in all Citrix labs on campus, but can only be used to watch and listen; microphone and webcam functions are not available. If the meeting host has enabled the chat tool, the chat function is also functional.

Before Starting the Meeting

    1. From the Zoom main console select Settings
      Zoom Console Settings









    3. Uncheck “Enable screen sharing with GPU acceleration
      Zoom Disable GPU acceleration

Mobile and Browser Options

Though a wired Internet connection is recommended for the best audio and video quality, mobile (both iOS and Android) and browser versions of Zoom are available.

Not all versions offer the full set of features.

Click here for the full list of Zoom applications: https://langara.zoom.us/download