Kaltura MediaSpace – in Brightspace, simply “My Media” – is an online media hosting/streaming service similar to YouTube. You can use MediaSpace to upload, edit, and share your media with other users.
Note: The following instructions are for accessing your MediaSpace account from the MediaSpace website. If you’re already logged in to Brightspace, you can access your MediaSpace account by opening the My Tools menu and clicking My Media. Go to https://mediaspace.langara.ca and click on Login at the top right corner of the screen. From the user menu, click Login.
Log in using your Computer User ID and password (e.g. jsmith99).
Once you are logged in, the user menu will look like this:
The MediaSpace website is a responsive interface, which means that it will appear differently depending on the size of your screen. In fullscreen, desktop mode, you will see the navigation menu displayed horizontally on the left, with the search box and the user menu at the top right.
On a smaller or mobile screen, the navigation menu and search box are collapsed into the top left corner and are accessible by clicking on the “hamburger” menu. Your user menu will still appear at the top right.
The User Menu is where you will find most items relating to both media you own, and media that has been shared with you. When you are logged in, the User Menu consists of:
My Media – Your home on MediaSpace; media you own, and media that has been shared with you, will appear on this page (My Media is the part of MediaSpace you can access in Brightspace)
My Playlists – Your playlists, and controls for creating new playlists
My Channels – Students cannot create Channels, but if your instructor has shared a Channel with you, it will appear here
You can access your My Media from within Brightspace by going into a course and selecting My Tools > My Media. The My Media interface in Brightspace is nearly identical to that on the MediaSpace website, with a few exceptions:
The User Menu does not appear inside Brightspace
YouTube is not an Add Media option in Brightspace
The Downloads section of Edit is not available in Brightspace
Media Upload is used to upload a video or audio file from your hard drive to MediaSpace. Click on the Add New button and select Media Upload.
On the Upload Media screen, click the “Choose a file to upload” button.
Locate the file on your computer.
Note: There is a 2GB size limit on media files. Anything larger than 2GB will not upload correctly.
Once you have added the file, you will see a progress bar indicating the progress of your upload. Once it’s finished, you will see the words “Upload completed!” and several additional fields will appear below.
You should always fill out as much information about your video as you can, but make sure to include a Name and any tags that might help you find the video later (like the class name and number – e.g. ENGL1117 – the semester in which you uploaded the video, or a description of the subject matter).
Click Save.
Note: New uploads are set to Private by default. Once you have saved your media, you will be given the option to keep it Private, or to set it to Unlisted or Published, or add it to one or more Channels. For more information on sharing and publishing videos, click here.
If you’re only planning to share the video in Brightspace, you can leave it set to Private. The video will still be available to anyone in your course who can see the place where you embedded the video.
Make any desired changes, and then click Save again.
The Web Recorder is a browser-based recorder that captures video and audio from your webcam, microphone and screen. To use it, go to Add New > Web Recorder, and grant permission to use your webcam and microphone if your browser requests it.
To capture video of your screen, click the ScreenShare menu, click the “ScreenShare” switch.
You will be prompted to give permission to share your screen. In the same window, choose which browser window or screen you’d like to share. You can choose any open window of the browser you’re using, or choose to share the whole screen. When you’ve chosen your screen or window, click Allow.
NOTE: If you’re on a Mac, you’ll be prompted to enable Screen Sharing permission in your system settings.
Once you’ve granted all of your permissions, and chosen your mic, camera, and screen input, just click the red circle to start the recording. Click the square to stop the recording.
Once you’re done recording, you can preview the video, then choose either Record Again, Download a Copy of the video to your hard drive, or click the Use This button to save the video to your My Media library.
If you click Use This, you will be asked to give the video a Name, a Description, and Tags and Usage rights, if desired, before publishing or saving the video.
Note:The Web Recorder is not compatible with Safari or Microsoft Edge.
Kaltura Capture is a downloadable desktop application that offers screen capture, voice recording, and webcam recording, and uploads your videos directly into your My Media library.
Note: Kaltura Capture requires the download and installation of a desktop application, and only works in Windows or Mac environments.
Note: New uploads are set to Private by default. To set publication status on your Kaltura Capture videos, you will need to select the media in My Media, and select Publish from the Actions menu.
MediaSpace allows users to index public YouTube entries in MediaSpace. Media can then be published to channels, added to playlists, or otherwise shared with other users.
In the Video Page Link field, simply type or copy-and-paste the URL of a YouTube video (Note: the YouTube import tool only supports public YouTube videos). Click Preview.
Play the YouTube video to verify your choice. Then fill out the details in the fields that appear below. By default, the Name and Description fields will auto-fill with the information from the original YouTube video.
Make any changes you wish to make, set the publication status of the video, and click Save.
There are two methods for downloading media uploaded to your My Media library. The first is available only to the owner and any Co-Editors of the video, and can be done from the Edit screen. The second is available to anyone you provide with the link to the media page.
Download is disabled on videos when first uploaded to MediaSpace, but can be manually enabled on each entry and made available for download on the MediaSpace website.
Note: This feature is not available in Brightspace.
Click on your name + My Media to load your My Media library
Click on your media item to load it
Click Actions > Edit
Click the Downloads tab
Select Original Source
Save
Click Go to media
A Download tab will now appear under the Share options alongside your video when it is viewed on the MediaSpace website, that allows your viewers to choose from your chosen formats
New uploads are set to Private by default. Once you have saved your media, you will be given the option to keep it Private, or to set it to Unlisted (which are not searchable, but can be shared with other users by giving them the URL) or Published (which can be made available to other users via Channels or playlists).
Note: If you plan to embed the media on iWeb, CourseWeb, or another site, by using the Share button and copy-pasting embed code, it is not necessary to set media to Published. The embed code method overrides all other privilege settings.
If you wish to add the media to a channel, click on Published and choose the channel from the list that appears below.
Make any desired changes, and then click Save again.
You can now click Go To Media to view the media, or Go To My Media to see the media listed with your other files.
In Brightspace, you can upload and/or insert Kaltura videos anywhere you find the Brightspace Editor (formerly the HTML Editor).
In the Brightspace Editor, click the Insert Stuff button (Depending on which tool you’re in, you may see one of two Insert Stuff buttons. They’re pictured below). The Insert Stuff window will appear.
In the Insert Stuff window, select My Media as the source.
You now have several options for inserting media. You can:
NOTE: If you attempt to embed a media item immediately after uploading, it may still be processing and therefore will not be found when you search for it. Allow for processing time before attempting to insert media files in your course, especially if you have uploaded a large file.
Search for the media item you want to insert, or scroll down until you see it in the list. Next to the desired item, click the Embed button.
Next you will see a preview of the video as it will appear in your course. You can play the video to ensure it’s working correctly.
When you’re done, click Insert to insert the video into your course.
The Insert Stuff window will close, and you will be able to see the embedded video inside the Brightspace Editor.
Make any further edits you wish to make to the content item (adding text, etc.), and then save and close.
The video will now appear in your course.
NOTE: Kaltura and Assignment folders – If you are submitting a video or audio file to an Assignment folder, use Insert Stuff to add the video to your media library and embed it in the Brightspace Editor of the Assignment folder. Do not attempt to use “Add a File” to upload your Kaltura video.
Instructors: When setting up an Assignment folder that will require students to submit a video, and will not require any additional file attachment, choose the “Text Submission” option under Submission Type.
In Brightspace, your instructor may choose to make use of the Media Gallery. The Media Gallery is a course-specific collection of media published by your instructor and your fellow students, and is visible to the entire class. Items in the course Media Gallery are only visible from within that course.
You can access the Media Gallery from My Tools > Media Gallery. To add items to the Media Gallery, go to My Tools > Media Gallery and click Add Media. Your My Media library will load. Find the media you want to add to the Media Gallery, and check the box to the left of the item to select it.
Once you’re done selecting items, click the Publish button at the top right of the screen to publish it to the Media Gallery.
You can also click Add New to upload or record new media and publish it to the Media Gallery. Any media you add to the Media Gallery via Add New will also be added to your My Media library.
After publishing an item to your course’s Media Gallery, you will see a Published label appear next to it on your My Media page in Brightspace. If you click on the label, you can see in which courses the item has been published.
Please note that not all instructors use the Media Gallery, and may choose to have you embed your media in other parts of the course instead, like the Discussions tool, or in Assignments or Quizzes. Always refer to the instructions provided in your course for where you should post your media items.
Granting Editing and Publishing Rights to Other Users
You can grant editing and publishing rights to other users. A Co-Editor may make changes to the original media item and its settings. A Co-Publisher gains the ability to Share the file and publish it elsewhere, but cannot edit the file itself.
Browse to the media you want to edit
Under the media player, click Actions > Edit
Click Collaboration
Click the +Add Collaborator button
Start typing the username of the new owner in the “Enter user name” field, and select it once it
Select permission level: Co-Editor, Co-Publisher, or both
Channels are user-curated media collections. Most require membership in order to view or participate. If your instructor has given you access to a Channel, follow these steps to add your media:
Select My Channels from the User drop-down menu
Change the View filter menu from Channels I Manage to Channels I am a member of
Click on the Channel to which you would like to add content
Click on the Add to Channel button
If the media you want to add has not yet been published, click Filters and select All Statuses
Check the box to the left of the item you want to add
Playlists are personal collections of media items; you are the only one who can add and remove items from a playlist. Playlists can be shared with other users or embedded outside of MediaSpace, and can be accessed from User Menu > My Playlists.
Creating a Playlist
Browse to the media that you would like to add to a playlist.
Click on Actions and select “Add to playlist”
In the Create a new playlist field, enter a name for your playlist and click the Create button
The new playlist name will appear in the Select Playlists list below; make sure its box is ticked, and click Save
Tags are used across all levels of organization. Tags can be used on an individual basis, for your own private collections, or standardized across public or shared collections, e.g. “Library” might be applied to all videos posted by Langara Library.
All tags on published videos are added to MediaSpace’s tag collection, which means that they will appear as suggested tags on all new videos, allowing users to cross-reference public videos without using Channels.
